Event and Meeting Corporate Travel

Corporate Travel Cardiff

Preparing for an important meeting or event can be a nerve-racking and stressful time. This article gives advice to corporate professionals on ways to ease anxiety, carefully plan, arrange details, travel safely, and arrive on time at the venue. You have two choices on Corporate Travel Cardiff and south Wales– use your own transport or hire an executive transport company.

Who is Traveling to the Meeting or Event?

One of the first things to consider is who will be traveling to the meeting or event and when they will be needed?

Every employee who is attending and working at the event will need to know their responsibility. This will include arriving at the destination on time, properly prepared with the appropriate equipment and materials.

With this information at hand, you can decide the best means of transportation to the meeting or event. Certainly, if there are a several people travelling from the same point, it will almost certainly be cheaper to use a larger vehicle which will be able to carry all the passengers and the materials needed for the event or meeting. Sometimes you will have to ship the materials to the meeting place beforehand giving you enough time to set up properly.

Getting Prepared for the Meeting or Event

Regardless of the type of event or meeting your first impression should be a positive one and you must be dressed accordingly.

This is even more important if the event or conference is split over several days and you wish to wear different clothes each day. If you are travelling from a hotel then you should bring enough professional clothes and unpack as soon as you check in to the hotel to avoid creasing. After placing your clothes in the wardrobe, check if anything does need ironing and arrange for this to be done immediately so that you do not forget and your clothes are ready when needed.

Even if you are travelling from home make sure that your professional clothing is fully prepared the night before and you are ready on time. Remember to leave plenty of time to apply last minuets touches such as makeup and accessories before travelling to the event.

Prepare Your Travel Arrangements

It is important to know ahead of time exactly where you need to go for your corporate event or business meeting as you must avoid arriving late. If you are travelling to a large office or conference centre, it is also worth checking exactly which entrance you need to arrive at to avoid any last-minute panic when you get there.

It would be helpful if:

  • You allow extra time to avoid obstacles such as heavy traffic, accidents, lack of parking spaces or trouble finding the building. Even if you arrive too early, you can use the time to go over your notes and mentally prepare for the meeting.
  • Keep your contact information at hand as this may be needed to advise your contact of a delay, request parking instructions or get directions in the building.
  • You check the parking availability beforehand, the traffic congestion and find the suite or office where your meeting will be.

Corporate Travel Cardiff

One way of avoiding getting lost, arriving late or not finding a nearby parking space is to organise Corporate Travel Cardiff to your meeting or event. Executive Swift Travel can be your first and only call as we will manage your transportation logistics from beginning to end. 

Our experienced transport coordinators will assist you and your group to ensure that the transportation experience is seamless.  Executive Swift Travel provide top-class corporate transportation service for business meetings from local board meetings, to sales meetings and corporate events. 

We have luxury cars and are highly selective in our drivers, particularly their background checks.  We look for integrity, skill and a professional demeanour in our private drivers.   

Our team are well experienced in knowing the best route to take and will extend every professional courtesy to you.  We will meet and surpass your individual and group corporate event transportation needs. Our goal is to always exceed expectations, even those of the seasoned corporate travellers.

Executive Car Services Cardiff

We pride ourselves in offering a professional and prompt journey in exceptionally presented vehicles paired with expert drivers. Many of our vehicles have privacy windows for a relaxed journey and are beneficial when working with high profile clients. You can trust our priority is always our client.

All vehicles are impeccably maintained for the utmost in reliability, comfort and appearance. Executive Swift Travel is dedicated to safety and quality in every detail. Our luxury vehicles come with rear climate control and can accommodate 6 passengers with luggage during Covid-19. Normally we can transport at 7 people at a time.

All our executive vehicles come equipped with the following services:

  • WiFi
  • Refreshments
  • USB charging points
  • Masks and hand sanitiser
  • Leather interiors
  • Air conditioning
  • Satellite Navigation
  • Professional concierge trained drivers
  • Range of vehicles up to 7-seater
  • Additional luggage space
  • Extra leg room

We are always available to make reservations, schedule changes and answer billing questions. Our administrative team will work closely with our experienced chauffeurs to ensure that your pick-up is punctual. 

The Executive Swift Travel team has been providing corporate transportation services for over 20 years. For outstanding executive transportation services that exceeds expectations contact Executive Swift Travel.

COVID-19 Coronavirus Notice

 

All customers are provided with masks and hand sanitiser

 

All our vehicles are  disinfected after every journey

 

We are taking all government procedures for social distancing